IDLE HANDS

Privacy Policy


Effective Date: January 1, 2026

Idle Hands (“Idle Hands,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who engage with our programs, including applicants to the Idle Hands Incubation Award.

This Privacy Policy describes how we collect, use, store, and protect personal information.


Information We Collect



Idle Hands may collect the following categories of information:

Personal Information
  • Name
  • Email address
  • Phone number
  • Website and social media links
  • City and region of residence

Application Materials
  • Artist statements
  • Project proposals
  • CVs and bios
  • Work samples and documentation

Technical Information
  • IP address
  • Browser and device type
  • Form submission metadata

We collect only information necessary for application review, communication, and program administration.


How We Use Information



We use collected information solely for:
  • Reviewing and evaluating applications
  • Communicating with applicants
  • Administering the Idle Hands Incubation Award
  • Internal recordkeeping and reporting
  • Documenting and promoting awarded projects (with consent)

Idle Hands does not sell, rent, or commercially distribute personal data.


Data Storage and Security



Applicant data is stored using third-party platforms (Jotform) that employ industry-standard security practices.

Idle Hands uses reasonable safeguards including:
  • Password-protected systems
  • Limited access to application materials
  • Access restricted to Idle Hands leadership and selection committee

While no system can guarantee absolute security, Idle Hands takes appropriate steps to prevent unauthorized access, loss, or misuse of information.


Data Retention



Idle Hands retains applicant data for:
  • The duration of the application cycle
  • Up to three (3) years for internal program records

Data may be deleted, anonymized, or archived thereafter.
Applicants may request deletion of their data at any time.


Third-Party Services



Idle Hands uses third-party services for form collection, storage, and communication. These services operate under their own privacy policies.

Idle Hands is not responsible for the independent data practices of external platforms.


Your Rights



You may:
  • Request access to your data
  • Request correction
  • Request deletion
  • Withdraw your application

Requests may be submitted to:
plaything@idlehands.info

Children’s Privacy



Idle Hands does not knowingly collect information from individuals under 18 years of age.

Policy Updates



This policy may be updated periodically. The current version will always be posted on the Idle Hands website and/or application portal.


Data Security Policy


Idle Hands maintains a data security framework appropriate to a small organization handling limited personal data.


Core Principles



Idle Hands follows these data governance principles:
  • Data minimization
  • Purpose limitation
  • Access control
  • Retention limits
  • Transparency


Access Control



Access to applicant data is limited to:
  • Creative and Program Directors
  • Selection Committee (during review periods)
  • Essential administrative support

All access is password-protected and role-based.

Storage Practices



Data is stored using:
  • Encrypted cloud services
  • Password-protected devices
  • Secure email systems

Idle Hands does not maintain physical archives of sensitive personal data.


Breach Response



In the event of a data breach or unauthorized access, Idle Hands will:
  • Secure affected systems
  • Assess scope of exposure
  • Notify affected individuals where reasonably required
  • Take corrective action to prevent recurrence




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